NEW - Presentation Guidelines
Oral Presentation Guidelines
Presentation Language and Time
English is the official language of ICM Dubai 2018, therefore all presentations must be prepared and delivered in English. The time reserved for each presentation varies according to the presentation type:
- Keynote Lecture - 30 minutes (excl. discussion)
- Oral Presentation - 20 minutes (there will be 10 minutes for Q&A at the end of each session)
- Skills workshop - 40 minutes interactive session (incl. discussion)
Authors are asked to follow the assigned times.
Please prepare your presentation preferably using most recent version of PowerPoint 16:9 ratio (note the older version - 2003-2013 – are also supported).
Supported file types:
- Presentation: PPT, PPA, PPTA, PPTX, PDF
- Video: AVI, MPG, MKV, MOV, MP4, WMV
- Audio: WMA, MP3, WAV
- Pictures: JPG, GIF, BMP, TIFF
When saving your final presentation to the USB stick do not forget to make sure to include your video files and all links to these multimedia files.
As no presentation template is prepared, you are welcome to use your own.
Uploading the Presentation Onsite
You are kindly asked to submit your presentation at least 90 minutes before the session starts to an assistant in the room, where your presentation will take place, who will upload it to a computer. Then you can control your own slideshow using the remote control. If any problems occur, there will be assisting staff in each lecture room.
The presentations must be delivered to the rooms during coffee and lunch breaks or in the morning before the programme starts, specifically:
- Thursday, 6 September: 8:00-9:00, 10:00-10:30, 12:00-13:30, 15:00-15:30.
- Friday, 7 September: 8:00-9:00, 10:30-11:00, 12:30-14:00, 15:30-16:00
- Saturday, 8 September: 8:00-9:00, 10:00-10:30
In the Lecture Room
All speakers are requested to be present in the lecture room 10 minutes before the session starts.
Please, do not come at the last minute with your own computer: you will NOT BE ABLE to connect it.
If any problems occur, there will be assistance staff in each lecture room.
Poster Presentation Guidelines
Poster Mounting and Removing
You should bring your poster with you in print form already to the Congress site. Your poster should be mounted on September 6, 2018. All posters must be hung by the first poster session (6 September, 12:45).
Each poster board will have a specific number. Please make sure to mount your poster on the poster board with the number corresponding to the number assigned to your poster presentation. The numbers will be sent to poster authors via email before the Conference.
Should you need any assistance with the poster display, please, ask in the registration area.
Should you need any assistance with poster printing, please, contact us at firstname.lastname@example.org, latest by 30 August 2018.
Posters should be removed on the last day of the Congress (8 September) by 13:30. Posters remaining past 13:30 will be removed and discarded by the organizers.
Poster Area and Presentation
Poster Area will be located on the Ground Floor. All posters will be displayed for the entire duration of the conference. The allocated times for poster sessions are:
- Thursday, 6 September, 12:45-13:30
- Friday, 7 September, 13:15-14:00
Poster authors / presenters are expected to be present by their posters during the poster session to present their work and answer any questions from the audience.
Poster Size and Visibility
Maximum poster dimensions should be 122 cm (48 inches) x 91.5 cm (36 inches) – LANDSCAPE format. Your poster must not exceed the recommended size.
Title, contents and the author’s information should be clearly visible from 1-2 feet.
Text should be readable from five feet distance.
Present numerical data in the form of graphs, rather than tables (graphs make trends in the data much more evident).
If data must be presented in table-form, keep it simple.
Avoid acronyms and extensive mathematical notations as much as possible.
Posters should have maximum 600 words. Avoid submitting compactly packed, high word-count posters. Please, remember that you are not writing an article.
Use the 20-40-40 rule. 20% text, 40% graphics, 40% white space.
Organize your poster into subdivisions:
- For research posters: e.g. Introduction (aims/objectives), Methods, Results, Discussion, Conclusions, and only key references (two or three maximum).
- For practice/commentary posters: Introduction/background (rationale), describe the project/patient initiative/practice issue, describe the implementation, results, implications, plans for sustainability
Be sure that your poster attracts attention, emphasizes important points, reads easily, and stimulates interest. Use, but don’t overuse, bold fonts and colors.
Facts should be printed in single phrases or words, using bullets. Use a consistent font throughout.
Avoid the use of abbreviations and acronyms.
Handouts of your abstract/poster in A4 format, with your contact information, may facilitate future research/practice communications with fellow conference attendees.
Free poster templates can be found online. For example:
Example of a well-designed practice initiative (non-research) poster presented at ICM Congress in Toronto by Yoana Stancheva, winner of the Marie Goubran Agent of Change Award 2016: